Privacy Policy ‍

Effective Date: April 1, 2026
Organization: Minnesota Youth Symphonies
Website: https://www.mnyouthsymphonies.org

1. Information We Collect

Through our enrollment forms and program participation, we collect information necessary to operate our programs safely and effectively. This may include:

  • Student name, date of birth, and school information

  • Parent/guardian names and contact information (email, phone number)

  • Emergency contact information

  • Musical background and experience

  • Attendance and participation records

  • Communication preferences

We only collect information that is relevant to participation in our programs.

2. How We Use Your Information

We use personal information to:

  • Manage enrollment and placement in ensembles

  • Communicate with students and families about rehearsals, concerts, and program updates

  • Follow up on absences or attendance concerns

  • Ensure student safety and respond to emergencies

  • Provide account-related notifications, including verification messages

  • Maintain internal records for program operations

We do not use personal information for advertising or external marketing purposes.

3. SMS Communications

If you opt-in to receive text messages, Minnesota Youth Symphonies may send SMS (text) messages for:

  • Attendance follow-up (e.g., missed rehearsals)

  • Time-sensitive schedule updates or reminders

We do not send promotional or marketing text messages.

SMS consent is not shared with third parties or affiliates.

4. Sharing of Personal Information

We respect your privacy and do not sell or rent personal information.

Information may be shared only with:

  • Authorized staff, conductors, and instructors for program operations

  • Other MYS students/families upon request (opt-in only). For example, students looking to carpool or communicate with members of their section.

  • Service providers who support secure data collection and communication (e.g., form platforms), solely for operational purposes

  • Legal authorities if required by law

5. Data Security

We take reasonable steps to protect personal information using secure platforms and access controls. While no system is completely secure, we work to safeguard your data against unauthorized access or misuse.

6. Your Choices and Rights

You may:

  • Opt out of SMS messages at any time (see below)

  • Request updates or corrections to your information

  • Contact us with questions about how your data is used

7. Contact Us

For questions about this Privacy Policy, please contact:

Minnesota Youth Symphonies
mys@mnyouthsymphonies.org
651-699-5811
https://www.mnyouthsymphonies.org

SMS Terms & Conditions

MYS uses SMS for operational and safety-related communication with students and parents. Messages include emergency closures (e.g., weather) and direct one-to-one communication regarding student absence, pickup, or health situations. Messages are only sent to parents/guardians and students who have provided consent through program registration or enrollment forms. We do not use SMS for marketing or promotional purposes.

Types of Messages You May Receive

  • Urgent attendance follow-ups

  • Urgent schedule changes or cancellations

Message Frequency

Messaging is only used for urgent situations.

Message & Data Rates

Message and data rates may apply.

Opt-Out Instructions

To opt out at any time, text STOP.

Privacy & Terms Links

View our Privacy Policy: https://www.mnyouthsymphonies.org/privacy